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Scholarship Management

Scholarship Management System is a comprehensive and sustainable solution for smooth handling of scholarships with more transparency & accountability.

To encourage and motivate brilliant students of Odisha pursuing higher studies in the field of general, technical and professional education, the Government of Odisha is awarding different scholarship every year through Higher Education Department on merit-cum-means basis. Odisha government disburses around Rs100 crore for scholarships in a financial year under various scholarship schemes.

The scholarships are awarded to Odia students pursuing general courses i.e. graduation, post-graduation, different technical & professional courses in colleges and universities inside and outside Odisha. Managing a huge database of students, scrutinizing their documents to check their eligibility was a herculean task for the departments providing scholarships. Apart from this, there were also alleged scams in the disbursement of government scholarships to meritorious students.

Therefore, the state government decided to launch a common scholarship portal for the benefit of meritorious students who often fail to apply due to ignorance. This is jointly envisaged by ST&SC Development, Minorities & Backward Classes Welfare Department, Government of Odisha to develop a multi-pronged approach for the administering of scholarship facilities.

The system that has been conceptualized entails a streamlined and integrated approach to being adopted for managing various scholarships that are currently being availed by the students. The system which is in the form of an application portal will be accessed by students, parents, guardians for pre and post matriculation scholarship programmes.

The Government wanted a solution that will help all participating departments in effective planning, coordination and execution of their Scholarship disbursement mechanisms. At the same time, the system also needs to help in eliminating any overlap, bottlenecks and other operational issues being faced along with ensuring robust transparency and accountability by closing any leakages and gaps. The activities such as wise fund allocation and expense management need to further bolstered and streamlined.

In answer to all this CSM proposed a comprehensive and sustainable solution for smooth handling of scholarships with more transparency & accountability.

 

Scholarship Management System

The system that has been conceptualized entails a streamlined and integrated approach to being adopted for managing various scholarships that are currently being availed by the students. The system in the form of an application portal will be accessed by students, parents, guardians for pre and post matriculation scholarship programmes.

The ‘Odisha State Scholarship Portal’ is being developed as a single digital platform for all scholarship schemes inclusive of effective planning and execution of their scholarship disbursement mechanism. The portal will also act as an additional tool for senior departmental officials to monitor & analyses scheme-wise fund allocation and expenses.

This portal creates an end-to-end integrated solution for management of Pre and Post Matric Scholarships for economically weaker students relating to ST, SC & OBC/SEBC communities at a single portal.

Odisha State Scholarship Portal has a robust workflow and futuristic approach towards management system. Through this system the departments can manage to have the below information:

(i) A rule-based end to end integration from student application stage to final disbursement stage

(ii) Rules to check duplicate/ fake registrations

(iii) Complete integration with payment portal of State Treasury i.e., IFMS

(iv) Introduction of module for Pre-matric scholarship management

(v) An inbuilt robust MIS system

(vi) Delegation of Tasks: Provision to delegate a certain task to another user for a certain period, without sharing the password

(vii) The workflow shall interface with SMS & email system supporting SMTP for sending out notifications (if provided by OCAC)

(viii) Provision to process the application for sanction

(ix) Provision to manage the disbursement process

Workflow

workflow

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